We’re pleased to announce a new partnership with Clarizen – a robust, easy-to-use online project management platform that provides a complete suite of integrated tools for ensuring that your projects run efficiently and are aligned to meet your business objectives. Unlike most project management systems that tend to focus on the management aspects of a project, Clarizen offers a more “user-centric” workflow that benefits the individual team member and facilitates team collaboration – an approach that makes it particularly appealing for creative media projects involving many internal and external stakeholders.

Cozimo offers a natural extension to Clarizen’s centralized approach to content management by allowing users to review and provide feedback and collaborate directly on any rich media content that may be posted. This combination provides a complete and cost-effective solution for organizations looking for a more advanced and integrated approach to project management and digital content collaboration. Try the solution out for yourself by signing up for a free 30-day trial of Clarizen.

Hi Boaz. Why don’t you start out by telling me about Studio216?

We’re a visual communications company that specializes in “storytelling” -  creating 3D animations, video and renderings to help design and market capital construction projects. The kinds of clients we typically work with are architects, developers, municipalities that are in the process of starting capital or construction projects.

How did you get started using Cozimo?

Our work requires a lot of coordination with our clients.  In past years, we got by using email and using some web conferencing products but it was all very inefficient. We really needed a way to combine the asynchronous and synchronous feedback and organize the whole process. We also wanted our clients to have a convenient tool that could support drawing and note annotations. Sometime the notes can be more important that the scribbles and in the past it was sometimes difficult to make sense of a lot of the feedback we were getting. Having everyone use the drawing and note tools in Cozimo keeps it consistent and clear.

You mention asynchronous and synchronous collaboration. How do you find yourselves using Cozimo most often?

Well my goal would really be to work as asynchronously as possible. It’s a lot more time efficient to let the client review the content internally and add notes on their own time. But there are also times when we have to talk through something together and it’s important to be able to get online and point things out. I used to spend a lot of time marking things up and making notes after having conversations with clients. Cozimo is much more efficient because now we can just make and share the notes as we talk. And whether the clients leave notes on their own or we work together it’s all recorded in one central location that I can share with the staff.

Are you using Cozimo often?

Absolutely – every day. It’s an indispensable tool for us now.

How do your clients like it?

They’re very pleased. There’s a bit of a learning curve but not a steep one. Once they get going they love it.

From a business perspective, has Cozimo proven to be cost-effective for you?

I would say that Cozimo is saving me 2 to 3 hours a day that I use to spend just collecting, interpreting and organizing client feedback for the production staff. It’s a huge time savings for us.

You’ve been using Cozimo now for over a year now. How have you found the reliability and support?

It’s great. What’s nice is that when I have a question or a problem I can pick up the phone or Skype and speak directly with someone on the product team. That was especially helpful when we were getting started. But, it’s been a while now since I’ve had to have any support.

Over the weekend, I had the opportunity to read the latest book by David Coleman – 42 Rules for Successful Collaboration. As the founder and director of Collaborative Strategies, David has been involved in the collaboration world since 1989. He’s a leading analyst, author and public speaker who has consulted with many of the top vendors in the collaboration industry. His blog is a great source for insightful information on current trends. I first met David myself at an Enterprise 2.0 conference back in 2007 and since then he’s provided us with much valuable advice on our own business development.

This is David’s fourth book dealing with collaboration, though his other books have tended to have more of an academic flavor. What I found so effective about this book was the simplicity of the format with which the ideas were presented. Each rule was concisely presented in a page or two. You can read through the book in about an hour or two and take away many valuable insights to help your business. I also liked the way that the book itself was developed as a collaborative undertaking, with over 3/4 of the rules being contributed by people from various fields who relate the collaboration issues they’ve addressed first hand in their organizations. This gives the book a diverse and very practical perspective.

As examples, here are the top 10 rules that I thought were most relevant to our mission with Cozimo:

• Rule 2 – Know Why You Are Collaborating
• Rule 4 – Include All of Your Stakeholders
• Rule 7 – Structured Communications Support Successful Collaboration
• Rule 22 – Accountability Is the Next Step in Collaboration
• Rule 25 – Collaboration Can Make Projects More Successful
• Rule 31 – Collaboration Tools Should Be Easy
• Rule 34 – Communication Improves with Collaboration Technologies
• Rule 38 – Persistence Is Critical
• Rule 39 – Use Visual Technologies for Collaboration
• Rule 40 – It Is Easier to Move Bits than Butts

To get the full story in a fast and easy read,  I would highly recommend picking up a copy of this very insightful and practical book. You can order it online here.

This month we take a more detailed look at one of the more powerful features of Cozimo – the ability to review and annotate video. Cozimo’s system allows any number of remote team members to play and annotate a video from any standard web browser. Members can review videos on their own or you can have online meetings where the playback and annotation are fully synchronized between all participants. To optimize the real-time performance of the system, we recommend that video files posted for review and feedback not be larger than necessary for the type of feedback required (there is a 60 MB per file limit).

Formats and Encoding – Cozimo supports most popular video formats, including QuickTime (.mov), MPEG (.mpg, .mp4), AVI, Windows media (.wmv) and Flash video (.flv). When formats other than .flv are uploaded an .flv proxy is created for the purposes of playback and review. Because the encoding occurs on the fly at upload, there may be a delay between the time that the file uploads and the thumbnail of the file appears in the file tab indicating that it is available for review. This delay is usually a few minutes but it can sometimes take quite a bit longer if the file is large (or the encoding server very busy).

The encoding parameters have been set to preserve the resolution and quality of the original file as much as possible though with any encoding process there can be variations so it’s a good idea to check the result prior to distribution if this can be an issue. You can maintain complete control of the quality by uploading your own .flv files. This way you avoid the encoding delay as well.

Playback  and Annotation – During playback, video files are progressively downloaded to the browser (not streamed). You can start playing the video clip after 20% of the file has downloaded. File download progress is indicated as an orange line in the scrub bar:

Use the buttons or hotkeys to control the playback as shown below:

Click on the label above the controls to toggle between a timecode display or frame count:

Stop on any keyframe to make annotations on it as you would on any image. Frames that have annotations on them are indicated with a blue marker in the timeline. By default, Cozimo inserts a keyframe at every six frames during the encoding process. If you upload your own .flv files you can insert keyframes at any frequency you wish.

To synchronize the playback of the video between multiple collaborators, click on “Presenter Mode”. While in presenter mode you can play the video or scrub to any keyframe and all participants will be synchronized to the same frame. When you stop to annotate all participants can “whiteboard” on the same frame together. If a participant moves off the synchronized playback to view the video independently, the presenter can re-synchronize the participant by pausing and restarting the playback. Any collaborator can click on Presenter Mode at any time to take control of the playback.

Last week, the winners of the annual CGarchitect Architectural 3D Awards were announced at the Mundos Digitales Conference in La Coruna Spain. In recent years, the field of digital architecture has grown into a significant specialty of the digital media world – a fact recognized by the inclusion in this year’s conference of a dedicated digital architecture track alongside the more traditional fields of Animation, Vfx and Games. A review of the winning entries and nominations shows just how far this field has advanced with the quality of productions often surpassing both the technical and creative standards of many Hollywood films. Our congratulations to all of this years winners and nominees.

Now in its sixth year, the CGarchitect 3D awards have become widely recognized as the “Academy Awards” of the field. Organized by Jeff Mottle, founder of CGarchitect.com, the event now attracts over 1200 entries from dozens of countries around the globe to compete in ten categories. A panel of twelve industry leaders reviewed all the entries to first nominate the finalists in each category and then to select the winners. With the judges themselves spread over three continents, Cozimo helped out by providing a platform to facilitate the distribution of the entries and the sharing of feedback during the judging process. “What’s become apparent”, Jeff observed “is just how international this field has become over the years. With tools like Cozimo, talented artists and producers from countries all over the globe can collaborate effectively with partners or clients anywhere in the world. It’s really changing the dynamics of the industry.”

Last week over 6000 lucky fans were treated to Toronto’s biggest annual block party – the Much Music Video Awards. The show, produced and broadcast live from downtown Toronto by CTVglobe media featured an all-star musical lineup including the Jonas Brothers, Lady Gaga and the Black Eyed Peas. And while naturally most of the focus is on the musical talent, we would like to focus the spotlight for a moment on the other stars of the night – the production teams that worked tirelessly to pull off such a brilliant spectacle. This was no minor effort. Designed by Michael “Spike” Parks, the set used for this one night extravaganza required over 6 months of design, planning and development involving dozens of people from at least five different organizations (read the full story here).

The design development was coordinated by Andre “Vinci” Wojaczek (Advanced Graphics Applications) who used Cozimo as the primary tool for managing the review of design drawings and documents amongst all the various collaborators involved. This isn’t the first time that Andre and Spike have used Cozimo together for this event but this year, they said, the big difference was in how central a role it played with the entire extended project team and how readily people adopted using it. “The key,” related Andre, “was that regardless of the software programs the different consultants were using to create their design data, Cozimo allowed everyone to share and provide feedback on all of it from their web browsers. That made the whole process much easier for everyone involved and played an important role in keeping the project on track.”

We’re pleased to announce a new partnership with Chalex Corp. of Grasonville, MD. We first met the CEO of Chalex, Murray Oles back during our launch at DEMO 08 where he and his partner, Gary Bollinger, were also unveiling their latest product – a web-based marketing resource management system call BizFlo.  The latest release of BizFlo now offers a new annotation module that was built using Cozimo’s real-time Image Collaboration Environment (ICE).

BizFlo is really quite a unique product. It’s one of the few web-based solutions on the market to combine a fully featured asset management system with multi-level workflow management tools based on the XPDL standard (developed by the Workflow Management Coalition). A major client, IDL Worldwide (a division of Mathews International) uses it to manage the routing and scheduling of hundreds of concurrent point-of-sale projects for companies such as GNC, BP and Chevron.  Now with Cozimo’s ICE integrated with the platform, the company can also solicit and track more accurate feedback directly on the content and conduct live synchronized review sessions.

I asked Murray to comment on the response they’ve been receiving so far from their customers:

The integration of Cozimo with BizFlo was a natural fit.  Customer’s training was handled in 3 seconds.  “Hold the shift key and click on the thumbnail to launch and interact with Cozimo”.  With Cozimo and the BizFlo activity log with version control a complete history of the graphic lifecycle of every job is at the customer’s finger tips.This has certainly improved productivity for the review and approval process so naturally, they’ve been very pleased with this additional functionality.

Hi Annie. Why don’t you start off by telling us about Frame Studio.

FRAME is a motion design and VFX studio that produces animated content for all types of applications. We do animated work for commercials.  We do visual animations and broadcast packaging for TV shows or documentaries. We’ve also done a few big projects for live events that used animated projections.

What type of clients do you work with?

We work mainly for ad agencies or production houses. Some ad agencies come directly to us for certain small projects and if it requires a shoot we’ll work with production houses. That’s the nature of the industry – we’re often collaborating with many different companies and freelancers on any given project.

How have you been using Cozimo?

We have two facilities – one located here in Montreal and the other one in Quebec City. So we started off using Cozimo primarily to help us manage our internal production workflow and exchange feedback. It’s a great communication tool for dealing with digital media and pretty much everyone in our company is using it now on a daily basis.

Have you been using Cozimo for client reviews?

More and more. We recently completed a production where we were working with a freelance director who was on assignment in Toronto. We used Cozimo extensively to manage the feedback loop and to hold online production meetings with him and other consultants.

What was the response?

Since we were previously working with FTP and email, it took a bit of an adjustment at first but once we got started people got very excited about it. Being able to watch and work together on a video through a web browser is very cool. In fact, I understand that you’ll be picking up two or three new customers from this experience.

So has Cozimo proven to be a cost effective solution for you?

No question. We’re using Cozimo more and more and the gains in efficiency are immense. It has absolutely made our feedback process faster and it’s also helped  us avoid mistakes because we can communicate and discuss the content visually and interactively. In this economic climate we have to be careful to keep our costs under control and Cozimo has definitely been a big help in that regard.

Today we introduced a number of improvements to our branding functionality for customers at our Plus level plans (and higher). With our previous version, you were able to replace the Cozimo logo in the upper left corner of the workspace with a custom logo for each workgroup. You had the option of putting your company logo there or a logo to represent the client or project itself. We have now introduced an option for you to upload a default logo that will always be displayed in the top left corner unless you specifically provide one for an individual workgroup to override it. For instructions on how to set up all the branding options that are now available visit our Help page here.

We’re pleased to announce our partnership with Flypaper Studio. We met Flypaper last year when we both launched at Demo 08 and immediately saw the synergies that existed with our offerings. Flypaper produces an intuitive and robust desktop application for producing Flash content. Essentially it removes the complexity of the Flash platform and makes it accessible to non-technical content developers in an application that is as familiar as PowerPoint. This means that organizations can now affordably produce compelling interactive Flash presentations for marketing and training programs in-house. Their latest release of Flypaper introduces the “Flypaper Platform” enterprise solution that provides an integrated content management system for storing, distributing and tracking the progress of a project throughout its development.

Cozimo’s collaboration tools have been integrated into this system so that anyone involved with the project development (both within and external to the organization) can also review and annotate the content either independently or together in real-time. In recognizing the importance and value of a collaborative workflow, Flypaper has really set themselves apart and come up with a unique solution for flash content developers. It’s been great working with the Flypaper team on this project and we’re already looking ahead to future collaborations. To read the complete press release announcing the partnership, click here.